Administration and Finance Division - AAFD
- 1. The Administration and Finance Department concentrates several materially related support activities for AACTL;
2. It is incumbent upon the administration and finance department, namely:
a) Proceed with the budgetary and equity accounting records of all operations carried out;
b) Process the payment of subsistence allowances inherent to travel in the Department;
c) Manage, monitor and control all procedures for registration, accounting and processing of ANATL revenues;
d) Calculate the revenues from ANATL, E.P .;
e) Manage and prepare expenses payments made by working capital;
f) Manage the treasury;
g) Establish relationships with suppliers and develop the processes inherent to the maintenance of departments necessary for the normal functioning of the Institute in compliance with the rules of supply;
h) Organize and maintain the registration of assets, in an appropriate support, indicating their value, situation and allocation;
i) Manage AACTL's assets and all those that affect him;
j) Carry out periodic checks on the condition and functionality of the assets and inform the board of directors of abnormal situations;
k) Coordinate the operation of the departments of general maintenance and cleaning of facilities, equipment and vehicles, as well as the security of buildings;
l) Manage the material resources of AACTL, namely in terms of availability, state of conservation, maintenance and use costs;
m) Control consumption, registering entries and exits and providing adequate stock replenishment;
n) Contribute to ensuring good communication with the other Departments to keep the procedures defined internally updated and implement any improvements;
o) Monitor the level of the Department provided to external customers, namely, by controlling the dates of entry and exit of the various processes and the respective total deadlines;
p) Manage, analyze and control the working fund allocation, refund and accountability process;
q) Carry out bank reconciliations;
r) Manage and control the financial flows of AACTL;
s) Manage and control the assets of AACTL;
t) Organize and manage the AACTL documentary collection, updating it permanently.
- 1. The human resources department carries out AACTL's human resources management activities in accordance with the guidelines of the Board of Directors.
2. The Human Resources Department is responsible for:
a) Receive and guide human resources;
b) Instruct and maintain individual processes;
c) Apply the regimes of absences, vacations, leave, careers, disciplinary and remuneration regime;
d) Deal with all processes related to social security;
e) Plan the needs of human resources with the board of directors;
f) Recruit and select human resources;
g) Plan and promote professional training processes;
h) Process wages;
i) Create and apply a performance evaluation system;
j) Issue certificates and other documents on remuneration situations;
k) Collaborate with POFAR in preparing the annual budget through the projection of the evolution of human resources.
- 1. The Department of strategic development, information and communications systems is the organic entity responsible for developing regulatory strategies, improving institutional performance and adapting AACTL's technological capacity and infrastructure.
2. The Department of strategic development, information and communications systems is responsible for:
a) Assure the functions of spokesperson for AACTL, whenever deemed necessary;
b) Develop strategic prospective studies on the civil aviation sector;
c) Support the formulation of a strategy and policies for regulating the sector's activities;
d) Produce market observation reports from sector data collected by the Department of Statistics and Economic Analysis, as well as other data collected by it;
e) Define the institute's management control policies and mechanisms and ensure their implementation by the directorates;
f) Coordinate the preparation of the AACTL activity plan, activity report and management report;
g) Support the board of directors in defining the measures and actions that allow the improvement of AACTL's performance;
h) Support the board of directors in the field of internal communication;
i) Promote or support the organization of its events or in partnership, defining the format, both for the internal public and for the external public;
j) Presented proposals on the quality policy to the board of directors to implement a quality system at AACTL in conjunction with the Quality Department;
k) Identify the development needs of AACTL's information systems;
l) Define AACTL's information systems policies and strategy;
m) Ensure that the maintenance of AACTL's computer applications and networks are functional and adequate to the needs;
n) Coordinate and monitor the provision of departments inherent to the maintenance of AACTL's information and communication systems.
